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Online board meeting are a fantastic option for board members who must frequently travel for duties. They allow them to attend meetings without worrying about adjusting their schedules or coping with time constraints such as quarantine periods and flight costs.

There are however a few aspects to be considered to maximize the productivity of an online board meeting. Before the meeting gets underway the meeting’s organizer should ensure that everyone has the appropriate equipment and software. This includes ensuring that the microphone and screen are working correctly. It is also an excellent idea to have a staff member available to assist attendees. The person will assist with login issues, offer technical support during the conference, and also monitor the chat area to answer questions.

The chair of the board must also set the tone for an online meeting, by establishing the ground rules for the discussion. They may ask participants to raise virtual hands to speak, so that there aren’t simultaneous speaking. They can also advise participants to use the mute function when they do not wish to be heard or are not actively participating in the discussion. They can also request to have speakers announce their name before speaking to avoid confusion regarding who is speaking.

It is also essential to create a written agenda so that everyone knows what they will be discussing at the meeting and where it’s going. It is also a great idea to distribute the agenda to participants ahead of time, so they can prepare questions and responses.

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